Who are we?
Vibrant Screen Private Limited is a reputed employee background verification service provider established in 2002. We are engaged by the User’s Employer to conduct the employee background verification for their employees.
1. Objective
The objective of this Policy is to protect the privacy of individuals dealing with us and to explain how We collect, use, disclose and store Personal Information in accordance with the APPs.
2. Scope
This policy applies to personal, sensitive and information pertaining to any hardcopy or electronic record collected or created by Vibrant Screen Private Limited.
This policy does not apply to:
Any statistical information or data that does not identify individuals, that might be released to third parties except those of our clients requiring that information for the purposes of evaluating a Vibrant Screen Private Limited offer for professional services, research, and analysis, or in compliance with a request from a bona fide law enforcement agency.
3. Policy
Vibrant Screen Private Limited (“us”, “we”, or “our”) operates intranet tool https://bgc.vibrantscreen.in/login (the “Site”). This page informs you of our policies regarding
the collection, use and disclosure of Personal Information we receive from users of the Site.
We use your Personal Information only for providing and improving the Site. By using the Site, you agree to the collection and use of information in accordance with this policy.
Information Collection and Use
While using our Site, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally, identifiable information may include, but is not limited to your name (“Personal Information”)
Personal Information Collected for the Purpose of Employment Screening and/or Business Due Diligence
You may be asked for your personal information by a potential employer or business partner in order to facilitate background screening for the purpose of employment or due diligence. This personal information may be relayed or directly input by yourself to Vibrant for collection as part of contracted services.
Log Data
Like many site operators, we collect information that your browser sends whenever you visit our Site (“Log Data”).
This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics.
In addition, we may use third party services such as Google Analytics that collect, monitor and analyze this …
Communications
We may use your Personal Information to contact you with newsletters, marketing or promotional materials and other information that …
Cookies
Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive.
Like many sites, we use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.
Security
The security of your Personal Information is important to us but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
Changes To This Privacy Policy
This Privacy Policy is effective as of March and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.
We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.
If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us, or by placing a prominent notice on our website.
Contact Us
If you have any questions about this Privacy Policy, please contact us.
4. Enforcement
Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.
5. Waiver of Policy
Any exceptions to this or other information security policies must be requested. Any deviation from this policy that isn’t documented and approved in writing will be considered a violation of policy.
6. Policy Review
This policy and any related procedures or standards will be reviewed at least annually by the CISO for relevance to and compliance with applicable laws, regulations, and other requirements.
7. Policy History
| Revision Number | Date | Author(s) | Approved by | Description of Changes |
| 01 | 11-Mar-2019 | Mr. Vikram | Mr. Shekar | Document Reviewed |
| 02 | 22-May-2020 | Mr. Vikram | Mr. Shekar | Document Reviewed |
| 03 | 12-Nov-2021 | Mr. Vikram | Mr. Shekar | Document Reviewed |
| 04 | 12-Nov-2022 | Mr. Dhanaraj | Mr. Dhana Shekar | Document Reviewed |
| 1.0 | 29-May-2023 | Mr. Dhanaraj | Mr. Dhana Shekar | Revision Number revised as per control of documents and new revision number is 1.0. Further changes were applied for the author of the documents. |
| 1.1 | 11-Feb-2024 | Mr. Dhanaraj | Mr. Dhana Shekar | Document classified as confidential. |
What information do we collect?
We collect information from the user when the user register on our site, filling out the Employee Verification Form along with supporting documents required to process user’s information. When registering on our site, fill out Employee Verification form, as appropriate to the verification purpose. User may be asked to enter your Personal, Residential, Academic and Previous employment details for processing employee background verification as per the requirement with the user’s employer.
What do we use your information for?
Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, other than for the express purpose of delivering the Employee Background Verification Service requested by the user’s employer.
Any of the information and documents we collect from the user may be used in one of the following ways:
- To process the information and documents provided by the user and validate the same from the issuing authority’s information available.
- To verify the information available on the public domain and ascertain the information is correct.
- We may use the details to visit the user resident as per the requirement of Background verification and may conduct a digital address verification through the GPS coordinates.
- The information and documents shall be shared with the verifying authorities to ascertain the information provided by the user. The verifier is already in the position of the available information with us and they validate the same and provide a confirmation.
Do we disclose any information to outside parties?
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. We provide the information to the verifying authorities to verify the information provided by the user. Moreover, the verifier is already in position of the user information and documents provided by the user to Vibrant. The information and documents is only validated by the verifying authorities. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety.
Third party links:
Vibrant Screen Private Limited may include links to third party websites that are controlled and maintained by others. Any link to other websites is not an endorsement of such websites and the user acknowledge and agree that we are not responsible for the content or availability of any such sites. These Verifying third- party sites have separate and independent privacy policies and the user information is only used for process the verification purpose. We have agreements with the third parties who process the employment details of the user however, we do not have any agreement with the educational institutes who conduct education verification on the user provided documents and information. The education institutes are already in position of the user information and they verify the same for verification process.
Your Consent:
The user gives the consent by acknowledging/signing the “Letter Of Authorization” LOA and we shall not process the information until the User consent is provided by signing a “LOA”.
Data Retention:
The information and document will be retained as per the retention policy with the User’s Employer and Vibrant Screen Private Limited.
Process Certification:
We are ISO 27001:2013 certified and the Information Security is as per the controls of the standard.
